Managing Storage Locations

Storage locations answer the question every collector eventually asks: "Where is that Athearn SD40-2 I know I have somewhere?" With RailScanPro's location system, the answer is always one search away.

Setting Up Locations

Creating Location Records

1. Go to Settings → Locations → Add Location
2. Give it a descriptive name — be specific enough to find it in real life:
   • "Layout Room — Cabinet A, Top Shelf"
   • "Spare Bedroom — Cardboard Box #3 (HO Steam)"
   • "Display Case — South Wall"
   • "On Layout — Main Line"
3. Optionally assign it to a Room (Layout Room, Storage Closet, etc.) to group locations together
4. Save

You can create as many locations as you need. Most collectors maintain 5–20.

A Suggested Location Hierarchy

For a typical HO layout room setup:

• On Layout — anything currently on the trackwork
• Staging — in staging yards, ready to run
• Maintenance Bench — being worked on
• Display Case — on permanent display, not running
• Storage Cabinet A — ready-to-run off-layout
• Storage Cabinet B — second shelf
• Original Boxes — still in original packaging
• Museum Display — for club/museum layouts

Assigning Items to Locations

From the item detail page:

1. Open any item
2. Click the Location field
3. Select from your location list

From the mobile app:

1. Scan the item's QR code
2. Tap Location → Update
3. Choose the new location

Bulk assignment:

1. Select multiple items with checkboxes in Asset Management
2. Click Actions → Set Location
3. Choose a location — all selected items are updated at once

Viewing Items by Location

Go to Settings → Locations and click any location to see every item currently assigned to it. This is the "what's in Box #3" view you'll use every time you reorganize storage.

Location History

RailScanPro tracks when each item moved between locations. The Location History tab on any item detail page shows:

• Date and time of each move
• Which user made the change (important for clubs)

Printing Location Reports

Need a paper inventory sorted by shelf?

1. Go to Reports → Location Report
2. Select a specific location or all locations
3. Download as PDF or CSV

This is useful for insurance documentation or handing off a storage cabinet to another club member.

Next Steps

• Scanning QR Codes — fast location updates from your phone
• Organizing Your Collections — complement locations with tags and collections
• Export Your Data — include location data in your exports