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Scanning QR Codes

Last updated: May 17, 2026

QR codes let you label your locomotives, rolling stock, and storage boxes so a quick phone scan pulls up the full RailScanPro record — no typing required.

Generating a QR Code

Every item in RailScanPro automatically gets a unique QR code.

  1. Open any item in Asset Management
  2. Click the QR Code button in the top-right action bar
  3. Choose a label size: Small (0.5" circle, fits on bottom of loco), Medium (1" square, good for boxes), or Large (2" square, for storage bins)
  4. Click Print to send to your printer, or Download PNG to print from your own label software

Batch Printing

Need to print labels for 50 items at once?

  1. Go to Asset Management → All Items
  2. Select items using the checkboxes (or use Select All)
  3. Click Actions → Print QR Labels
  4. Choose your label size and sheet format (Avery 5160, etc.)
  5. Download the PDF — it fills a standard label sheet automatically

Scanning QR Codes

From the Mobile App

  1. Open the RailScanPro mobile app
  2. Tap the Scan button (QR icon) on the home screen
  3. Point your camera at the label
  4. The item record opens instantly — you can update location, condition, or notes right there

From the Web (Desktop)

If you have a USB barcode/QR scanner, you can use it at your desktop too:

  1. Open any inventory page
  2. Click in the search bar
  3. Scan the QR code with your USB scanner — it auto-populates the search and jumps to that item
  • Laser printer labels — durable for storage boxes and display shelves
  • Inkjet sticker paper — fine for light use but may smear if wet
  • Dymo / Brother P-Touch — ideal for small "on the road number" labels on locomotive bottoms
  • Clear polyester labels — professional look for show layouts

Tips

  • Laminate shelf labels if your layout room has humidity changes
  • Print a backup sheet of your most important items and keep it with your insurance documentation
  • The QR code links to your private record — it only works for you when signed in, unless you enable public access for that item

Next Steps

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